“I don’t really care if you’re sorry…”

That’s what a young lady said to me once as I was trying to assist her with a pressing issue.  She was stressed, frustrated, annoyed, and any other word that you can think of that means she was not happy.  I thought that telling her how sorry I was would buy me some points so that she would write a nice response on my after-call survey.  No such luck.

“Not to be rude but, I don’t really care if you’re sorry because sorry is not getting me my refund!”  In that instant, as I was talking myself out of using every curse word I had ever learned or overheard, I realized something very important.  She was right.  No matter how much I tried to make her believe that I was sorry, it wasn’t going to resolve her problem.  And, at the very core of honesty, I really wasn’t sorry at all.  That customer caught me in a big lie.

Some of you might be thinking, “how could you not be sorry for her situation?”  Easy.  The truth is, when she hung up the phone, I had absolutely no care in the world for anything having to do with her.  Our “service relationship” was over.  Resolving her issue no longer mattered to me.  That night, I went home, hugged my wife and kids and watched a little TV.  The next day, I couldn’t even remember her name.

So, what’s my point?  Empathy…not sympathy.  That’s how we can maintain our sanity, integrity, and honesty in less-than-desirable situations.  Empathy says “I will put myself into your situation and understand why you’re feeling the way you’re feeling.”  Sympathy, on the other hand, places you on the outside of the situation, almost as if you’re shaking your head at the customer’s misfortune.  It’s almost as if you’re saying “Sorry you’re going through this.  Glad it’s not me!”

Empathy also allows you to detach more easily after the issue is resolved (or escalated).  You invest less emotionally if you empathize rather than try to make yourself feel compelled to show how sorry you are.  In reality, most of what you will be dealing with in a scenario is not your fault.  You’re just the person who has to work to clean up the mess and make everything better.  So, there’s no reason to be sorry.

Naturally, in the rare case that you did something like drop the ball on follow-through for an issue, you can express some sorrow for that.  If this is the case, I suggest apologizing one time and one time only. Then move on and resolve your customer’s problem.  No matter how many times your customer may want to mention your mistake, never apologize more than once.  This helps in keeping control of the conversation (a topic to be covered in a later post).

So how do you do it?  How do you empathize?  Well, for those of you that drive a car, think about how sometimes you’re a pedestrian and sometimes you’re a driver.  When you’re a driver, you wish the pedestrian would hurry up so you can make the light.  When you’re a pedestrian, you wish the car would slow down so you can cross the street.  Imagine what would happen if the pedestrian thought like a driver. Instead of taking their time crossing the street, they would move quicker or allow the car to pass before making their move.  That’s a form of empathy-acting in a way that you would expect to act if you were in the reverse situation.

So in our customer service scenario, think about how you would feel if you experienced what the customer has experienced.  What would you want a customer service professional to say or do to resolve your issue?  Would you want them to say,”I’m so sorry that you experienced that…” or “I understand how you feel.  I would feel the same way…”?  Personally, I’d prefer the 2nd one, and not just because it’s the point of my whole article, but because it let’s me know that perhaps there’s a shred of understanding on the other end of the line rather than someone who is just trying to rush me off the phone.

What’s your opinion?

______________________________________________

Looking for comments/suggestions/questions around customer service and support. What would you like to read about?

Advertisements
About

I am a career technology and customer service professional. I realized pretty early in life that I was drawn to helping people to help themselves. So, naturally I thought I was going to grow to become a world-renowned psychiatrist. Then I realized that I like to take everything apart to learn how things work; everything that is, except for the human brain so psychiatry was out. 2011, was my 20th year in the fields of computer technology and customer service. I have been a bench technician, a help desk manager, and a lot of other job titles in between. I just recently discovered my love for writing. I have begun several books which I hope to finish in the near future. I am also trying my hand at writing a screenplay. I am excited about the potential of a sight such as this! Thanks for visiting! Hope to see you again!

Tagged with: , , , , , , , , , , , , , , ,
Posted in Uncategorized
11 comments on ““I don’t really care if you’re sorry…”
  1. Barbara Hughes says:

    Hey Jeffrey! I agree with your thoughts exactly-I just never knew how to break it down like you did-or how to express it. Yes, I think we all say “I’m sorry” too often. It’s way to easy to say! But when you get deeper into the situation or relationship, you can feel that “empathy” that you mentioned. I’ve always felt that we can’t truly understand what someone is going through until we put ourselves in their shoes- how would YOU feel? If more of us would do that, i think there would be more empathy, compassion, and true sympathy. Good job, Jeffrey!

  2. Sympathy vs Empathy. Love it!

  3. craftforvegan says:

    I like it when a customer service agents responds like you suggested. When I hear, “I’m sorry you experienced…” I then get a feeling that the person on the other end actually understands my dilema. Having someone be empathetic is more than half the battle. Thanks for you insight.

    • jbmi2000 says:

      Hey craft…it’s over a year later and I’m just realizing that I never properly thanked you for your comment. I regret that so much time has passed but I really do value your input. Thank you!

  4. jbmi2000 says:

    Thanks for your comment craft! Glad it makes some sense. Follow me! Lets keep the conversation going!

  5. Empathy not Sympathy… Brilliantly thought out! I disagree on one point… I think when you empathize with a person you commit more feelings and meet a person at their level… It’s interesting that empathazing makes it easier to detach later, I agree… No one wants to feel like they’re being pittied in a service relationship, which is what you so eloquently describe… Thanks for this! M*

    • jbmi2000 says:

      Sorry Michelle, no disagreeing allowed, lol! I guess it depends on how you look at it or to what level you allow yourself to become invested in a situation.

  6. Teresha Rue says:

    Jeff,
    I would agree with you. People just NEED to FEEL that you care and you are trying everything you can to assist them.

    It does not pay to take any “work” home of this caliber, not necessary or worth the stress.

    Great post. Thanks for sharing.

  7. […] were “them”, that’s called empathy, which I discuss in further detail here in my “I don’t really care if you’re sorry…” article.   Empathy can temper your reactions in situations if you will allow it to do so. […]

  8. […] sorry”, and, believe it or not, it sounds a little more genuine in my opinion.  Plus, nobody really cares if you’re sorry anyway, right? (insert wink […]

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

%d bloggers like this: